WHAT PERSONAL DATA DO WE COLLECT?
When you visit our Website and join DAN as a member (of whatever level and category) we will ask you to provide the following information about you for your membership account and additional information for your public-facing page on the DAN website:
Membership - Personal account data
Details of your name, telephone number, address, email address.
Payment - via PayPal. DAN stores no financial information other than payment
Details of your trading name / business name / pen name, telephone number, address, email address. (contact info may be different from membership data)
Medium(s) and genres(s) in which you work.
Image(s) you upload of your artwork, premises or services.
Data linked to each image such as medium, size and title
Social media, website links
WHY WE COLLECT AND HOW WE USE PERSONAL DATA
This is information about you, including under any or all of the above Data categories, that you give us by filling in forms on the website or by entering exhibition events, promotions or corresponding with us by phone, email or otherwise.
1. To maintain your DAN membership records and deliver your public page
2. To respond to your enquiry or interest in our services
3. Internal record keeping and database maintenance
4. Improvement of our products/services and promotion of members work
5. To comply with the law
6. Send you email newsletters, event invitations and promotional materials*
7. To operate an event/initiative for which you have submitted information**
* Membership automatically activates subscription to the mailing list to receive
a newsletter, updates or other information about DAN including offers or events.
At the end of each annual event, all digital and paper-based information is disposed of confidentially.
# By publishing your images on the DAN website you agree than DAN may use images to promote the organisation through social media or other publications to promote DAN. You retain full copyright and DAN will endeavour (but cannot guarantee) that you will be credited with the image whenever reasonably possible.
All financial payments to DAN are made through PayPal and therefore benefit from the security protocols and protection of the industry leader. Payment information held by DAN is confined to confirmation of payment and the account/member that payment is linked to.
DIGITAL DATA STORAGE
All database info is stored exclusively within industry standard secure cloud systems.
Third party service providers
We employ the services of other trusted parties for dealing with certain processes necessary for our operations for collating e-newsletter responses and for online payments. We use secure Cloud based CRMs and accounts system for managing our Customer details and service records.
We will not sell or share DAN database information to third parties for any marketing purposes whatsoever. We may pass database information to our digital third party service providers, subcontractors and other associated parties for the purposes of completing tasks on our behalf such as updating the website.
When we use third party providers, we disclose only the information that is necessary to deliver the service and we have a contract in place that requires them
to keep your information secure and not to use it for their own direct marketing purposes.
We will disclose your information if we are obliged or permitted by law to do so. We will take all steps reasonably necessary and available to us to safeguard and ensure that your Personal Data is treated securely and in accordance with applicable laws.
We may also share Personal Data about you if we are required to do so in order to comply with any legal obligation or to protect our legal rights (or those of our clients).
DELETION OF DATA
We are legally required to maintain the DAN database to the highest possible standard with up-to-date confirmation from members that they have approved the storage and DAN’s use of that data. Members will be required at their annual renewal to confirm acceptance before they can renew.
Members who do not renew their membership will receive an extra month following the due date before ALL their data is completely deleted from the DAN database.
Legacy members (not required to make any payment) will also be required to renew their membership data confirmation annually.
At any time you have the right to request and view your personal data held by DAN. You can review your data at any time by logging in to your membership account.
You may request and be given your Personal Data in machine readable format, request rectification or removal of your Personal Data; and object to processing of your Personal Data and/or to have its processing restricted. You can withdraw your consent to receive email newsletters at any time.
We will store and process your Personal Data only for as long as your DAN membership is active or for us to perform the services/activities we are undertaking and to comply with our legal obligations.
Please note that our Website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.
As you probably know, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your Personal Data once transferred to us; any transmission is at your own risk. Once we have received your Personal Data, we will use industry standard procedures and security features to try to prevent unauthorised access.
If you have complaints relating to our processing of your Personal Data, you should contact us in the first instance at firstname.lastname@example.org. You may also raise complaints with the Information Commissioner who is the statutory regulator.
DEVON ARTIST NETWORK 2018
Ltd Company No. 06202878, Redruth TR151LS